Updated on 31st July, 2015
Wittybee, Inc. gives you the opportunity and the power to share information among people in your enterprise and with business partners by creating ‘teams’. This policy ("Policy") describes how we handle the information and data you provide us, how we collect, use and share the same. We shall make every endeavour to protect your information as per practices consistent with applicable law.
Your data is private and visible to you only. When you share specific data with your Wittybee team, only that specific data is visible to members of the Wittybee team.
Your use of the Service will involve you uploading or inputting various content into the Service including but not limited to: tasks and associated information, attachments, text, files, project names, team names, conversations and other materials (the "Content").
You control how your Content is shared with others via your settings on the Service.
We need your permission to do things like hosting the Content, creating back-ups for it and sharing it when so required by you. Our Services also provide you with features like email organization, editing, document previews, photo thumbnails, easy sorting, sharing and searching. These and other features may require our systems to access, store and scan the Content. Where you give us permission to do such actions, your permission is also deemed to be given to our affiliates and trusted third parties we engage with.
Information we collect and store
We collect your personal information such as your name and email address at the time that you register for an account on the Service. If you wish, you may also provide us with optional information such as a photograph, skills, addresses, educational background, analytics graphs etc. of yourself, your team members or your Organization, as the case may be. Your user name, email address and any optional profile information that you elect to associate with your account is referred to in this Policy as your "Profile Information."
For payments required to be made by our paid users, we utilize a third party credit card payment processing company which collects payment information, including your credit card number, billing address and phone number. We will share this payment information with the third party processing company as detailed below in "Our Sharing of Your personal information: With Trusted Service Providers and Business Partners." We do not store your payment information.
When you use the Service, our servers begin to automatically record certain information in their server logs. These server logs may include information such as your web request, Internet Protocol (i.e. IP) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, mobile carrier, date, time, and duration of your visit, information about the computer set-up such as the type and version of web browser, operating system, Java support, Flash version, screen resolution, and connection speed and other such information. Such log files assists us to monitor, analyze, improve and maintain the Service and to identify and fix any Service-related issues.
We use "cookies" to collect information and observe and improve our Services or to increase our functionality and user-friendliness. A cookie is a small data file that we transfer to your device. We may use "persistent cookies" to save your session ID for future logins to the Service. For example, a cookie is used to remember your user name when you return to the Service and to help us understand how you interact with the Service. You can configure your browser by changing its options to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. However, please note that some features of the Service may not function properly if the ability to accept cookies is disabled.
As of the date this Policy went into effect, we use data that is generated in the form of tasks, comments, appreciations, task completion duration and status etc., to generate analytical reports. You agree to allow us the use of your data and Content for generating analytics reports for you.
We will retain your information for as long as your account is active or as needed by us to provide you the Services. If you wish to cancel your account or request that we no longer use your information to provide you services, you may delete your account. We will try to delete your information quickly upon request within 30 days of deletion of your account. Please note, however, that there might be some delay in deleting information from our servers and back-ups. However, any data shared on a public platform or with any other user shall continue to be accessible by the public / such other user through their accounts even upon cancellation of your account.
Our use of your Personal Information
In the course of using the Service, we may collect personal information that can be used to contact or identify you (such information is referred to in this Policy as your "Personal Information"). Personal Information is or may be used to send you Service-related notices (including any notices required by law). We may also use your email address to send you notifications and information about other products or services (including third party services) that we think may be of interest to you (together, referred to in this Policy as the "Marketing Messages"). You may opt-out of receiving Marketing Messages at any time by following the instructions provided in the Marketing Message. Through your account interface, you may also opt-out of receiving categories of Service-related notices that are not deemed by us to be integral to your use of the Service.
Although you may not be a registered user of our Service but in case you email us, we may retain a record of such email communication, including your email address, the content of your email, and our response.
If you choose to use our invitation service to invite a friend to the Service, we may ask you for such persons’ contact information including email address or any other social network identity, and we may use such information to automatically send an invitation.
Device identifiers and geo-location information
If you use the Services using a mobile device, we may collect the information contained in your device’s "device identifier" such as the type of device being used, the mobile network, operating system of your mobile, your mobile number etc. This information may be used by us for the purpose of customizing the Services to suit your device for your ease and convenience.
We may collect and process information about the location of the device from which you are using the Service. Location information may help us understand how you access and use the Service and may be used along with personally identifiable information. You can disable location based services in settings associated with the Service; however please note that some features of the Service may not function properly if location services are turned off.
We will not be able to decrypt any files that you encrypted prior to storing them with us for using the Services.
Our sharing of your Personal Information
We may share the information we collect from you with third parties as set out below.
As per your preferences
We will display your profile information on your profile page and elsewhere on the Service as per the preferences you set in your account. You can view and edit your profile information at any time.
With trusted service providers and business partners
In an aggregated manner
We may disclose aggregated demographic information (such as aggregate and anonymous usage data, platform types, etc.) about the overall use of our Service publicly or with users, or other organizations with which we do, or contemplate doing, business to help them understand the Service, or to help us improve and analyse the Service. Such information is aggregated and is not linked to any information that can identify individual users.
Corporate reorganization, sale, merger etc.
User age limits
The Services shall not be used by any person who has not attained the age of thirteen (13) years. By signing up, you are confirming that you are above the age of thirteen (13) years.
Changing or deleting your information
If you are a registered user, you may view, edit, update, correct or delete the Personal Information provided in your registration or account profile by changing the same in your account settings. If your personally identifiable information changes, or if you no longer desire our Service, you may update or delete it by making the change on your account settings.
Publicly accessible community services
Our Service offers publicly accessible community services such as blogs, newsfeeds etc. Further, you may be able to create discussion forums and configure it for use of and by the general public. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. Your posts may be available even after you cancel your account.
Wittybee follows the guidelines as per U.S. - E.U. Safe Harbor and the U.S. - Swiss Safe Harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries and Switzerland. Wittybee follows the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. We provide "adequate" privacy protection, as defined by the U.S. - E.U. Safe Harbor and the U.S. - Swiss Safe Harbor frameworks. To learn more about the Safe Harbor program, please visit http://export.gov/safeharbor.
Please contact us at firstname.lastname@example.org with any complaints or disputes you may have regarding the use of your personal information. We shall thoroughly investigate the matter internally and make every endeavor to resolve the issue at the earliest.
This Policy may be changed by us from time to time. If we make a change to this Policy that we believe adversely reduces your rights, we will provide you with notice of such changes (for example, by email). We may provide notice of changes in other circumstances as well. By continuing to use the Service after those changes have become effective, you agree to be bound by the revised Policy.
If you have any questions or concerns about security or data privacy or our services, you should review this entire Policy page and if your questions still remain unanswered, please feel free to contact us at email@example.com.
We go to great effort to make our Wittybee products as secure as possible, however if you have discovered a security vulnerability in Wittybee we would appreciate your help to disclose this to us in a responsible and appropriate manner. In order to do so please email firstname.lastname@example.org explaining the issue and provide detailed steps on how to redress the vulnerability.
As used in this document, the term "data" refers to your Profile Information (as defined in the section titled "Information We Collect and Store" of this Policy), your files, content, email messages, contacts, tasks, attachment, texts, project names, team names, conversations, timelines created by you, any matter uploaded by you, and so on. This Policy also applies to information relating to identifiable individuals, even where it is technically outside the scope of the relevant statutes dealing with the subject.
Your data is yours and we do not own or use it, except for situations required for providing you with the Services in an efficient manner and as is set out in this Policy. Where we or our agents collect non-public personal information from you, reasonable steps will usually be taken to protect such information in transmission. However, there may be situations when such information cannot be completely protected. PLEASE NOTE THAT UNLESS THE CONNECTION IS SPECIFICALLY INDICATED AS BEING SECURE BY US OR OUR AGENTS, OR YOU ARE OTHERWISE INFORMED OF THE SECURITY OF YOUR INFORMATION, YOU SHOULD ASSUME THAT THE CONNECTION IS NOT SECURE and that it is possible for outside parties to unauthorizedly intercept the information shared by you and us during that part of the session. If you use the Services through any third-party software or integrated into the Service , your information will be handled by such third-party service provider and we are not responsible for what those parties do with your information, so you should make sure you trust the application and that it has a security policy acceptable to you.
Wittybee hosts a secure cloud collaboration platform in a highly secure data center which is SOC2, SOC3, HIPAA compliant.
Wittybee servers and data are monitored 24×7 for up-time, availability and intrusion detection. Our racks are equipped for high availability with 1:1 redundancy.
Physical access to our servers is strictly monitored and all external precautions are being constantly taken including but not limited to 24×7 onsite security personnel, CCTV camera systems, 30 day retention biometric and photo badge access, power redundancy, temperature control and fire detection.
We take privacy and security very seriously and have enabled HTTPS encryption to our site, and SSL and RC4 to our service.
We have, in accordance with industry standards, implemented security safeguards specially meant to protect the personal and confidential information that you provide. Passwords are stored with one-way encryption on our servers meaning that our own internal team can never access a password. It is your responsibility to protect the security of your login information.
We also offer secure https access to the http://wittybee.com website. To protect the information and data you store on our servers, we also regularly monitor our system for possible vulnerabilities and attacks, and we use a secured-access data center. However, as the internet is not a 100% secure environment, we cannot warrant the security of any information that you transmit using our Services. We also cannot warrant you that the information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
The Wittybee software is designed and developed to provide a private and secure environment for you and the other users. Every user, having adequate access rights given by the administrators, has the ability to form groups or teams with other users in the Wittybee network. All data shared within the team will remain accessible to the members of that team only. We ensure that the data is segregated in such a manner that such data shared within one team will not be automatically made available to other users who do not form part of that designated team.
The employees of Wittybee do not have any access to your data unless permission is granted by the user, the customer, in writing, for support purposes or any other purpose as the user may specify.
Unauthorized access of your Data by any of the employees of Wittybee, if proved to our sole satisfaction, shall result in termination of employment of such employee(s). All access to data is logged and regularly reviewed by Wittybee’s Security function. Wittybee uses 256 bit AES encryption before storing data on the disk.